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Adding Ingredient Costs

Accurate ingredient costs give you true recipe costs and live margins.

KitchenHand
💡  Ten minutes here gives you the real margin on everything you make — permanently, and automatically.

Applies to: the current MarketSquare platform — mymst.app. Not applicable to the legacy V2 platform (beta.intrac.app).

On your computer  the web back office  ·  In the app  phone, tablet or scale device
👉 Tap this press it in the app  ·  Exact label look for this wording on screen

What this does

KitchenHand prices your recipes from the real cost of each ingredient. Get those costs in place once and every recipe shows a live cost per batch and per sellable unit — updating on its own as prices change.

Where this happens: costing setup is computer work in the web portal.

⚠️ Before you start
  • Every ingredient must exist in Square first. Create any missing ones from Catalog Items and they sync across.
  • If you also use InTrac, reconciled invoices will keep these costs current with no further effort.
1

Open the ingredient's Inventory tab  On your computer

In Catalog Items, open the ingredient and select the Inventory tab. You will see the quantity on hand from Square alongside Last Cost.

Open the ingredient's Inventory tab
An ingredient's Inventory tab, showing quantity available and last cost.
2

Let purchasing fill it in (recommended)  On your computer

If you buy the ingredient on an InTrac purchase order, Last Cost fills in from the most recent order and stays current every time you reconcile an invoice. The Purchase History tab shows where each figure came from — date, quantity, cost, vendor and order number.

Let purchasing fill it in (recommended)
Purchase history for an ingredient — the audit trail behind its cost.
3

Or enter the cost by hand  On your computer

For anything you do not buy through a purchase order, type the cost into Last Cost and Save. Enter it per stockable unit (per pound, per each) rather than per case — your purchase unit conversion handles case math elsewhere.

Why this matters: with costs fed by invoices, KitchenHand recalculates recipe costs in real time. You always know the margin on everything you make, without maintaining a spreadsheet.

Common questions

Do ingredients have to exist before I build a recipe?

Yes. Every ingredient must exist in Square before a recipe can use it. You can create items from Catalog Items without opening Square directly.

What unit is the cost in?

The stockable Square unit — per pound, per each. If you buy by the case, the purchase unit conversion does that math for you.

A vendor price changed. Do my recipes update?

Yes. Every recipe using that ingredient recalculates, and Recipe Costs Update flags the ones that moved significantly.